CALL FOR PROPOSALS: PROVISION OF LEGAL SERVICES

• Tender Reference: RFP-EA-HRD-PRF-0001
• Issuance Date: August 24, 2026
• Engagement Period: 3 years (renewable based on performance)

Médecins Sans Frontières / Doctors Without Borders (MSF) invites qualified legal firms to submit proposals to form a panel of legal service providers. The selected firm(s) will provide legal counsel and support to MSFEA and affiliated MSF sections based in Nairobi, Kenya.

• Legal Advisory & Opinions: Rendering written legal opinions, advice, and memoranda on instructed operational matters.

• Regulatory Compliance: Advising on NGO sector regulations, labor relations, employment law, skills development, tax, and finance matters.

• Policy & Intersectional Legal Support: Collaborating with the MSF Intersectional Legal Department (ILD) on policy reviews, complex contract interpretations, and regulatory engagements.

• Litigation & Dispute Resolution: Representing MSFEA in court litigation, statutory tribunals, alternative dispute resolution (ADR), and settlement negotiations.

• Intellectual Property & Procurement: Providing guidance on IP protection, contract reviews, and procurement law compliance.

Failure to submit any of the following documents (or providing expired items) results in automatic disqualification:

1. Certificate of Registration / Incorporation

2. Current CR12 Certificate (confirming partners/directors, issued within the last 6 months)

3. Valid Tax Compliance Certificate (TCC) and Copy of PIN Certificate

4. Current Practicing Certificates for all engaged advocates; lead advocates must be Advocates of the High Court of Kenya

5. Letter of Good Standing from the Law Society of Kenya (LSK)

6. Proof of Membership in a recognized legal professional body

7. Valid Professional Indemnity Insurance cover from a reputable insurer

8. Three (3) Signed Reference Letters from corporate or NGO clients

9. Signed Declaration of No Conflict of Interest

10. Signed Undertaking of compliance with MSF’s Code of Conduct, Safeguarding Policy, and Anti-Corruption/Sanctions Screening

11. Duly Signed Submission sent as a non-password-protected, zipped PDF prior to the deadline

• Technical Evaluation (70% total weight): Requires a minimum threshold score of 50 points out of 70 to qualify for financial evaluation.

  • Company Profile & Structure (10 Marks)

  • Relevant NGO/Humanitarian Sector Experience & References (15 Marks)

  • Breadth of Legal Expertise across required fields (15 Marks)

  • Key personnel LSK Good Standing $\ge$ 3 years (5 Marks)

  • Personnel Capacity & Bench Strength (5 Marks)

  • Methodology, Responsiveness & Turnaround Protocol (15 Marks)

  • Audited Accounts for the last 3 years (5 Marks)

• Financial Evaluation (30% total weight): Opened only for technically qualified proposals.

  • Fee Competitiveness (25 Marks)

  • Cost Breakdown Transparency & Itemization (5 Marks)

• Submission Channel: Email proposals to [email protected]

• Subject Line Requirement: Must state the RFP reference: RFP-EA-HRD-PRF-0001

• Submission Structure: Separate technical and financial proposals in distinct digital files/envelopes.

• Validity Period: Proposals must remain valid for 90 days following the submission date.

• Clarifications: Direct all inquiries in writing to [email protected] by September 7, 2026.