Call for Supplier Prequalification: Various Goods and Services (RFP-2026-EA-006)

• Issuing Agency: Médecins Sans Frontières (MSF) Spain (Eastern Africa) – Pitman House, Ground Floor
• Reference Number: RFP-2026-EA-006
• Location: Nairobi, Kenya
• Contact Email for Inquiries & Submissions: [email protected]

Médecins Sans Frontières (MSF) is a private international association that provides medical humanitarian assistance to populations in distress, victims of natural or man-made disasters, and victims of armed conflict, observing neutrality and impartiality in the name of universal medical ethics.

MSF Eastern Africa (MSFEA) serves as a strategic institutional member focusing on representation, networking, recruiting and supporting regional staff, communications, fundraising, and working on critical dossiers such as Diversity, Equity and Inclusion (DEI), Data Protection, mutualization, training, medical operational support, and environmental health.

Qualified and eligible companies, firms, or consortiums are invited to apply for supplier prequalification for the supply of listed goods and provision of specified services.

• Issuance of Request for Proposal: November 2, 2026

• Bidders' Confirmation of Participation Deadline: November 6, 2026 (must be sent in writing via email)

• Final Questions / Requests for Clarification Deadline: November 13, 2026

• Reception of Bids (Submission Deadline): November 23, 2026

• Bidders Shortlisting: November 30, 2026

• Shortlisted Bidders' Interviews (Optional): December 7, 2026

• Final Selection for RFP: December 14, 2026

• Submission Address: Send via email to [email protected] by November 23, 2026.

• Subject Line Requirement: Must explicitly state the RFP reference (RFP-2026-EA-006) and the specific lot number.

• Validity: Submitted bids must remain valid for at least 90 days after the submission deadline.

• Language: All responses and related documents must be submitted in English.

• Joint-Venture Restriction: Local companies registered in the project country are not permitted to appear as joint-ventures or associate partners in more than one application.

Firms must submit all of the following documents. Failure to submit any document, or the submission of an expired/invalid document, results in immediate disqualification from technical and financial evaluation:

1. Certificate of Registration

2. Current CR12 Certificate confirming partners/directors and shareholding (not older than 6 months, where applicable)

3. Valid Tax Compliance Certificate (TCC)

4. Copy of KRA PIN Certificate

5. Valid Business Permit

In addition to general company information (registered address, technical staffing levels, parent/partner company details), bidders must supply:

• Banking Details: Bank name, address, phone number, and a suitable contact person.

• Company Registrations: Company Registration Number (or EU equivalent) and VAT Registration Number.

• Turnover: Annual turnover figures (in KSHS) for the latest year and the year prior.

• Payment Terms: Standard payment terms are 30 days after invoice submission.

Bidders must state the total number of verifiable references available and provide detailed information for the 3 most relevant references, including:

• Organization Name

• Contact Person Name and Telephone Number

• Scope and Description of the Project

• Implementation Duration and Implementation Date

• Main Challenges Faced

Selected suppliers are legally required to sign and abide by MSF's core operational frameworks:

• MSF Supplier Code of Conduct: Mandates strict adherence to labor rights (absolute prohibition of forced and child labor, fair payment aligned with ILO standards, safe/hygienic working conditions, freedom of association), human rights, prevention of abuse or exploitation, strict anti-bribery/anti-corruption policies, conflict of interest disclosures, economic sanctions compliance, and environmental protection (reducing carbon emissions, minimizing waste, using eco-friendly materials).

• Data Protection & Confidentiality Agreement: Designates MSF as the Data Controller and the supplier as the Data Processor. Requires full compliance with The Kenya Data Protection Act of 2019, immediate reporting of any data breach to [email protected], restrictions on subcontracting data processing without written consent, and a binding 10-year survival period for confidentiality obligations post-agreement.

• MSF Charter: Acknowledgement of MSF's guiding principles of neutrality, impartiality, medical ethics, and independence from political, economic, or religious powers.