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RFP-2026-EA-007-Supplier Prequalification-Various goods and services
Documents attached
Download the main RFP document and the TORs below
The main RFP document (PDF) with the application guidelines is attached on this page. The Terms of Reference (TORs) for each category are attached next to it.
Step 1 · Read first
Main RFP document
Read the application guidelines before you apply for a specific TOR.
Step 2 · Then apply
Terms of Reference (TORs)
Attached next to the main RFP document. Open the TOR for the category you are applying for.
Tender details
- Issuing agencyDoctors Without Borders / Médecins Sans Frontières (MSF), Nairobi, Kenya
- InvitationQualified companies, firms or consortiums are invited to apply for Supplier Prequalification for Various Goods and Services.
- Reference numberRFP-2026-EA-007
- Key datesConfirmation of participation: 18 November 2026
Final questions: 25 November 2026
Bids due: 2 December 2026
Shortlisting: 9 December 2026
Optional interviews: 16 December 2026
Final selection: 23 December 2026 - How to submitSend separate Technical and Financial proposals by email to msfea-proc-tenders@
nairobi.msf.org. Bids must pass mandatory screening, then technical evaluation, before any financial proposal is opened.
Introduction & Overview
- Doctors Without Borders/Médecins Sans Frontières (MSF) is a private international association providing assistance to populations in distress, victims of natural or man-made disasters and victims of armed conflict.
- MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance, and maintains independence from political, economic or religious powers.
- MSF staff: About 65,000 people worldwide, with more than 90 percent recruited in the countries where programmes run, across doctors, nurses, midwives, surgeons, logistics, water and sanitation, administration and support staff.
- MSF Eastern Africa (MSFEA) is an institutional member of MSF focused on representation and networking, recruiting and supporting staff from the region, communications and fundraising, plus dossiers including Diversity, Equity and Inclusion, Data Protection, mutualization, training, medical operational support and environmental health.
- MSF operates in over 70 countries and the movement is composed of over 25 associations worldwide in 2026.
Purpose and Objectives
- Invite qualified suppliers to prequalify for the supply of goods and provision of services across various categories outlined in the Terms of Reference.
- Select suppliers through a structured process using separate Technical and Financial proposals, with value placed on brief, precise and customized statements.
- Ensure transparent and fair competition with the same information shared with all bidders if MSF adds or clarifies information.
- Build a pool for future contracting while MSF reserves the right to accept or reject any bid, stop the process at any time, or enlarge or reissue an RFP process.
Scope, Lots and Eligibility
- Scope: Supplier prequalification for various goods and services for MSF Spain (Eastern Africa).
- Lots: Bidders apply per lot as defined in the attached Terms of Reference. The main RFP does not list the lots. Check the applicable ToR for your lot.
- Who can apply: Qualified companies, firms or consortiums. Local companies registered in the country of the project cannot appear as joint venture or associate partners in more than one application.
- Response language: English only.
- Bid validity: Bids must remain valid for at least 90 days after submission.
Required Services & Submissions
- Goods and services: As specified per lot in the attached Terms of Reference. The main RFP refers all technical service detail to the ToR.
- Technical proposal must show that the ToR and its objectives have been fully understood, and that proposed methods and resources match the detailed needs.
- Presentation: Clear, complete and readable. Diagrams, tables and graphs may be included as necessary.
- Financial proposal: Detailed commercial offer, itemized per the technical proposal, and must follow the standard pricing schedule in the ToR.
ICT, Technical & Evaluation Standards
- No separate ICT or audio visual standard in this main RFP. Technical criteria are detailed in the Terms of Reference for each lot.
- General technical standard: Brief, precise and customized statements. Clear, complete and readable presentation.
- Proposal structure: Two separate folders or digital documents. One marked TECHNICAL PROPOSAL, one marked FINANCIAL PROPOSAL.
- Separation rule: No financial information in the technical proposal. Financial proposals remain sealed until technical evaluation is completed.
Safety, Security, Health and Accessibility
- Safe and hygienic working environment: Suppliers are expected to ensure a safe and hygienic environment, take steps to prevent accidents and injury, and minimize hazards inherent in the working environment.
- Labour rights: No forced, slave, indentured or involuntary prison labour. No child labour. Fair payment per International Labour Organization rules. Fair treatment with respect, dignity and non discrimination.
- Human rights and behaviour: Respect internationally proclaimed human rights. No discrimination, physical or psychological abuse, exploitation of vulnerability, child abuse, or inappropriate conduct for personal gain.
- Anti corruption and illegal activity: No fraud, bribery, illicit activities or financing of illicit activities. Declare conflicts of interest immediately in writing and end the conflict as soon as reasonably possible. Ensure no party is subject to economic and trade sanctions.
- Environmental protection and sustainability: Monitor and reduce environmental impact, source responsibly, reuse and recycle, reduce packaging and energy use, use renewable energy, minimize air and water pollution, and use responsible product formulation. MSF aims to reduce CO2 emissions by 50 percent by 2030 and to create social added value through its suppliers.
Confidentiality and Data Protection
- RFP confidentiality: The RFP and any information disclosed or obtained during the RFP must be treated as Confidential Information. Do not share with third parties or use for any purpose other than preparing a response without prior consent from MSF Eastern Africa.
- Evaluation confidentiality: Information relating to examination, clarification and evaluation of bids, and the state of the process, is strictly confidential.
- Non disclosure agreement: Bidders may be asked to sign a Non Disclosure Agreement if deemed necessary.
- Confidentiality clause: All MSF information, including missions, operations and medical treatment of any patient, is confidential. Use only for execution of obligations. Do not publish, disclose or retain copies without prior written consent. Return copies on request and destroy files at the end of the agreement. Obligations survive for 10 years from termination.
- Data protection: Kenya Data Protection Act of 2019 applies. MSF is the Data Controller and the Service Provider is the Data Processor. Do not use data for other purposes, do not disclose it, train staff with access, apply technical and organisational safeguards, get prior specific written authorisation before using another processor, and forward data subject requests to MSF as soon as received. In the event of a data breach, immediately inform MSF at [email protected].
Minimum Qualification Requirements
- Mandatory requirements, pass or fail: Failure to submit any one document, or submission of an expired or invalid document, disqualifies the proposal from technical and financial evaluation.
- Mandatory list: Certificate of registration. Current CR12 Certificate confirming partners, directors and shareholding, not older than 6 months, where applicable. Valid Tax Compliance Certificate. Copy of KRA PIN Certificate. Valid business permit. Any other mandatory requirement highlighted in the Terms of Reference.
- General information required: Organisation name, correspondence address, contact name and position, telephone, email, website, registered office address, number of employees who can be involved at technical level, parent company details if part of a group, and partnerships, alliances or agreements with other companies.
- Financial information required: Bank name, address, telephone and contact, Company Registration Number, VAT Registration Number if VAT registered, annual turnover in KSHs for latest year and one year previous, payment currency, and payment terms. Form states 30 days after submission of invoice, with space for Other.
- Client references: State how many references can be contacted in total and provide the 3 most relevant references, with organisation, contact, scope, implementation duration, description, date and main challenges faced.
Framework Agreement and Booking Mechanism
- No obligation to buy: Issuing the RFP does not imply any obligation for MSF to buy any goods or services offered. All bidder costs for responding and for subsequent negotiations are borne by the bidder.
- Award: Successful bidder is informed in writing through a formal notification of award. MSF will then send the draft contract. Selected bidder is expected to agree to use MSF standard template. If not possible, MSF may involve its legal department.
- Contract signing: Within 30 working days of notification of award, the successful tenderer will sign, date and send back the contract. If not, MSF can consider the award null and void after official notification.
- Unsuccessful bidders: Informed by email within 15 working days following the award.
- MSF rights: MSF reserves the right to revise or amend RFP terms before the submission deadline and share modified documents with all invited bidders. MSF also reserves the right to deselect a tenderer if capacity is deemed not adequate or compatible with the tender dossier.
- Financial ranking: Financial proposals are opened and scored only for technically qualified firms. Assessment is on total adjusted price excluding customs and excise duties, taxes, levies and similar in Kenya after correcting arithmetical errors and deducting items not to be included. For comparison, total adjusted price is converted to Kenya Shillings at the exchange rate of the day. Ranking is by highest number of points. MSF may award the highest scoring bidder or create a short list of top scoring bidders.
Deliverables, Reporting and Acceptance
msf.or.ke- Submit by email: Send responses and related documents to [email protected] by 2 December 2026 at the latest. Reference the RFP reference and lot number in the email subject line. Late proposals will be rejected and returned or discarded.
- Confirm participation: Send written confirmation of participation by email by 18 November 2026.
- Clarifications: Enquiries only in writing, no later than 25 November 2026. Confirmation of receipt will be sent by email to all bidders in a circular letter. Project information visits only if outlined in the Terms of Reference.
- Two part submission: Technical offer plus Financial offer as detailed in Section 3.7, plus signed annexes.
- Signed annexes required: Signed copy of the RFP document with completed tables 4.2, 4.3 and 4.4. Signed copy of the attached ToR as applicable. Signed copy of Supplier Code of Conduct. Signed copy of Data Protection Agreement. Signed copy of MSF Charter.
- Annexes list: MSF Charter. MSF Supplier Code of Conduct. MSF Data Protection and Confidentiality. Terms of References.
Request for Proposal: Supplier Prequalification (Various Goods and Services) – Reference: RFP-2026-EA-007.
pdf — 871.74 KB
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Mandatory Prequalification Prerequisite
You are on the main prequalification page. Doctors Without Borders / Médecins Sans Frontières (MSF) requires all prospective vendors to complete this primary prequalification process before applying for any individual service category below.
Terms of Reference (TOR)
Select your specialized service category below after reviewing the main prequalification guidelines on this page: