Human Resources and Finance administration manager

Accountabilities

• In close coordination with the Project Coordinator (PC) and the HR Coordinator and Finance Coordinator, calculating, analysing and monitoring the project's HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising and ensuring the implementation of, in close coordination with the HR Coordinator (HRCO), the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the Project Coordinator (PC), and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the Project Coordinator (PC) and HR Coordinator (HRCO), looking for the best options to avoid and/or solve possible labour conflicts in the project
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HR Coordinator (HRCO), ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites
• In close collaboration with the Project Coordinator (PC) and HR Coordinator (HRCO), implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and MSF.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.

Requirements

Education

• A degree in Business Administration, Human resource, Financial management or any other related field.
• Trainings/ Certificates in HR/ Finance/ Administration are considered a plus.

Experience

• Essential working experience of at least 3 to 5 years in relevant and similar jobs.
• Essential experience in managing a team.
• Experience working with MSF or other INGOs in developing countries is highly desired.

Languages

• Essential English and / or French. Bilinguals (English and French) are highly desired.
• Proficiency in other languages (Arabic, Spanish, Portuguese) is considered a plus.

Knowledge

• Essential computer literacy (word, excel, internet)
• Desirable HR and Financial MSF software (Homère, FFC, SAGA)

General skills

• Commitment to MSF's social mission and values.
• Good team spirit.
• Willingness to work in any type of context, including unstable areas.
• Ability to thrive in a multicultural environment and demonstrate commitment and support for diversity, inclusive and non-discriminatory behaviors and attitudes
• Flexibility and resistance to stress.
• Proactive and solution-oriented approach.
• Ability to train others.
• Human orientation and diplomatic approach

Competencies

• People Management and Development
• Commitment to MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation